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Media and Messaging Co-Internal Co-ordinator

Group:UK Media and Messaging
Location:From home role with XR UK (UK Wide)
Hours per week:16-21
No. spaces available:2
Meeting Time: Monday XRUK Media & Messaging (M&M) Meeting - 10am (up to 2hrs) Wednesday UK M&M Coordinators meeting - 1pm (1hr) Campaign meetings as necessary.
Meeting Format:Conference call
Meeting Schedule: Two regular meetings per week - others as needed.
Essential Skills: Strong interpersonal communication skills; some experience with digital media content creation (video/photo/design); social media platforms; an ability to communicate messaging strategies; a strong understanding of XR cultures and ways of working, principles & values and the importance of Regenerative Cultures.
Desired Skills: Meeting facilitation experience; copywriting/press release experience
Accessibility considerations: Financial support in the form of Voluntary living expenses (VLE) is available for this role. This can be discussed on application depending on the number of hours the volunteer is available.

The Internal Coordinator looks after the team's logistics and organisation. You will be liaising closely with the coordinators of the wider Media & Messaging team as well as support the External Coordinator with relationships with the rest of the movement. This role works well as a job share between two people, supported by the External Coordinator and an additional Admin role within the team.

Role handover and support
You will have initial support and handover of the previous M&M Internal Coordinator. They will be able to give background and context of the role and shepherd you through the initial stages until you feel more comfortable and they can step back.

You will also have the support of a team Integrator who is there to help you settle into the role and put you in touch with others throughout the movement as needed. Internal coordinator core duties

Team communication and facilitation

  • Together with the External Coordinator, planning the weekly M&M Meeting and arranging who from the team will facilitate. Arranging speakers from other XR circles or external organisations where appropriate.
  • Holding on-track and inclusive meetings with our structured decision-making processes in mind
  • Managing overall information flow within the group as needed.

Strategy and prioritisation

  • Organising the priorities of the overall UK Media & Messaging team in alignment with current UK strategy.
  • Working closely with subgroups and campaign groups on specific content ideas for output across a broad range of channels (social media, movement comms channels, email, video platforms etc)
  • Team health and onboarding

    • Assessing skills gaps and needs within the working groups and highlighting these to the team Integrator so that they can be recruited for
    • Working with the team’s Integrator to onboard new team members, making sure they agree with XR’s Ways of Working, our Principles and Values and our Demands.
    • Listening to feedback from group members and guiding them into the right role within the group.
    • Addressing any team conflict and tensions, asking for support from the Self-Organising Systems (SoS) team as and when needed.

    Administrative duties

    • Keeping data about the group up to date, including: records of team membership; appointments to roles (with their term); mandates of all roles and sub-circles within the team; group contact details; and any policies the team may create.
    • Assigning to other roles within the team — with team consent — group admin permissions to update the data mentioned above.

    Regenerative culture advocate

    • Checking in regularly with subgroup coordinators to help ensure a good standard of wellbeing, connecting with wellbeing teams where assistance is needed.
    • If someone is taking on a lot of work, reminding them that they could pass that work back to the working group.
    • Encouraging a regenerative cycle of work within the team, from setting intentions, action/focus, understanding and debrief, rest, reflection, and back to the start.

    Please consider applying if you are not sure you fit all the requirements of this job description - we are open to people with enthusiasm and passion to learn.

    We ask all people volunteering with Extinction Rebellion UK to:

    • Sign the Rebel Agreement
    • Adhere to our Principles and Values
    • Respect our Regenerative Cultures

This role is being advertised by the following working group:

UK Media and Messaging

Location: XR UK (UK Wide)

UK wide comms and messaging

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